Updated June 30, 2022
Fintech Islands LLC is committed to providing our customers, visitors, partners and employees with clarity about how we collect, use and protect personal data.
This Privacy Policy (“Policy”) describes the collection, use and disclosure of information collected online by our website at www.fintechislands.com (including any subpages or mobile versions thereof) or any other website where this policy is posted (each, a “Site” and collectively the “Sites”).
The Policy forms an agreement between you, or if you are using these Sites on behalf of an entity, that entity and Fintech Islands. In this document, “Fintech Islands LLC”, “Fintech Islands,” “we,” “us” and “our” refer to Fintech Islands and “you” and “user” refers to the parties – known as “data subjects” in certain privacy regulations – to which this privacy policy applies.
Fintech Islands uses data primarily to help registrants for our in-person and online events to understand how to attend and make the most of their experience; and to communicate news about upcoming events that individuals and companies may be interested in attending. A detailed list of data uses is below.
We follow data privacy and communications opt-in practices based on regulations for the geographic domains in which we operate. These include, but are not limited to, the US CAN-SPAM Act and the European Union’s General Data Protection Regulation (GDPR). With respect to GDPR, we rely on accepted lawful bases of ‘Contract’ to collect data and deliver communications related to registrations and other transactions; ‘Legitimate Interests’ to reach businesspeople with a likely interest in our services based on their professional role or interests; and ‘Consent’ when someone completes a form to opt into our general communications.
Through your continued use of our Sites or by willingly providing your Personally Relevant Information to us, you consent to the practices described in this Policy.
You may take the following steps to customize your preferences for receiving email communications, for aspects of data collection, and for use of cookies during visits to our Sites:
- To opt in to receive information about our programs and events, subscribe via the footer on any page of fintechislands.com.
- To opt out of receiving information about our programs and events, follow the opt-out link at the bottom of any such email from Fintech Islands. (You still may receive operational emails related to contractual relationships, activity registrations and changes to policy.)
- To request the deletion of your personally-identifiable data in our records, email info@fintechislands.com with the Subject line: Delete My Data.
Fintech Islands: info@fintechIslands.com
For the purposes of this Policy, “Personal Information” means any information that can be used to help identify you as an individual, including your: name; address; email and telephone number; online/social media accounts; employment information; and any persistent identifier that can be used to recognize you over time and your activity across different online services.
We also may compile other relevant information, which doesn’t directly identify a user but may further characterize your interest and behavior. An example of this is your stated interest in Fintech Islands content and activities focused on certain industry themes. Together, we refer to Personal Information and other relevant information as “Personally Relevant Information.”
We primarily collect and use Personally Relevant Information in the following ways:
When you register for a conference
We collect Personally Relevant Information when a user registers for a conference (whether for themselves, or on behalf of another individual). Information collection may also occur at the point of onsite check-in at an event. For example, we typically collect your name, email address, company, job title and function, mailing address, and phone number. If you choose, we will collect information relating to additional online contact information/usernames and preference information such as secondary phone numbers and emails, gender orientation or dietary restrictions. We use this information so that we can administer, manage and correspond with you about your registration and to contact you with information or issues relating to your attendance at our conference.
Your email address will be added to the Fintech Islands general mailing list, which informs you of upcoming events and other program information that may be of interest to you. You may subsequently opt out of emails that are not required to ensure you can attend and be productive at events for which you registered.
We also use registration information to provide you information from or about sponsors, exhibitors, and speakers, and to encourage networking between attendees, sponsors, partners and/or exhibitors at our conferences. Your name, company name, job title, contact information, or other personal or professional information may be included in media created by Fintech Islands for each conference, shared with partners or sponsors, or made available through our mobile or web application. The information shared varies depending on whether you are a speaker, sponsor, exhibitor, or attendee. See the relevant section below for details.
Finally, in order for you to make a payment or complete a transaction on our Sites, we may ask for your account information, security code, billing address, and any other information that may be required to process your transaction. For credit card transactions, this information is used only to process your payments securely via a third-party processor and is not permanently stored by Fintech Islands.
When you apply to become a Fintech Islands speaker, sponsor or competition participant.
We accept inquiries and applications online to become a speaker or sponsor at a Fintech Islands event and also to be considered for industry competitions and awards hosted by Fintech Islands.
If you apply to become a speaker, we require you to provide your name, email address, phone number, company name, and job title. You may choose to provide additional information related to your preferred topic and personal qualifications. By submitting this Personally Relevant Information, you consent to our retention of any information you provide. We use this information to evaluate your application and to communicate with you and will not publish or otherwise release this information to the public, unless you are selected to become a speaker or later provide your consent. You will be added to our general email list; you can choose to opt out subsequently by following the opt-out link at the bottom of any such email.
If you apply to become a sponsor or participate in competitions/awards, we collect contact information from you as a representative of the relevant organization that is applying. Personal Information collection and use is subject to the same measures as described for speaker applications.
When you download content or register for an activity on our Site
To stay abreast of industry trends or receive detailed materials about our programs, you may choose to take steps such as downloading an e-book or agenda, or registering for a webinar. Personally Relevant Information may be collected at that time, in order to fulfill the request, and may be shared with our partners who contributed to the program You will be added to our email list; you can choose to opt out subsequently by following the opt-out link at the bottom of any such email.
When you sign up to receive updates about Fintech Islands
When you proactively sign up for updates on Fintech Islands, we will add you to our general email list. This list provides updates on our conferences and other events, news, or other information you may find useful. Fintech Islands, our sponsors, or partners will only use your Personal Information collected through this email sign-up in order to send you these communications.
When you complete an event survey
When you complete an event survey, we may collect certain Personally Relevant Information from you along with your feedback. We use information collected in the surveys to administer, respond to, analyze or otherwise complete the survey process. Our surveys may include a response section specifically soliciting testimonials; excerpts of these quotes may be published and associated with your name, photo, title and company.
When you contact us through the Site
We request your name and email address if you contact us through our online contact form. We will use Personal Information collected through the contact form as needed to respond to your inquiry.
Third party sites and services
Certain services on our Sites—such as payment processing, registration, networking tools, and post-conference surveys—may be provided or powered by third parties. You may also visit other third party sites through links on our Sites. While these parties may provide information to us, these third parties are not bound by this Policy and may have privacy policies of their own governing the use and disclosure of your Personally Relevant Information. Please read any policies of third parties before you choose to provide Personally Relevant Information to them.
When we research companies and individuals who may be interested in our offerings
Fintech Islands and certain third-party service providers we work with will research companies and individuals by role who may be interested in our offerings. These entities may be added proactively to our records and email list. We base this activity on the European Union’s General Data Protection Regulations’ legal basis for using Personally Relevant Information known as “legitimate interests” (see GDPR Article 6, section 1-f). You may choose to opt out of communications or have your data deleted at any time, following the instructions above for “Communications & Data Collection Preference Settings.”
Cookies and online tracking
Our Site uses cookies and related tracking technologies to enhance the features, performance and personalization of the Site experience. While most of the cookies respect your anonymity during browsing online, some may follow your activity on the site in order to better personalize interactions. Our cookie management policy, and an option for you to determine preferences for cookie use during your visit to our Sites, can be found here.
We respect the privacy of our conference attendees and do not sell or provide access to your Personal Information, except as described below. Please be aware that certain Personally Relevant Information provided during conference registration may be made public. The information shared depends on the type of attendee.
In addition to the previously mentioned uses of data:
- Your Personally Relevant Information will be used with service providers who perform business functions on our behalf, or in the other circumstances noted below. For example, we may share certain Personally Relevant Information we collect with third parties such as providers of data hosting, accounting, processing services, CRM providers, or other providers of essential/internal business functions.
- In limited circumstances, we may share Personally Relevant Information we possess as part of a sale or transfer our business, or substantially all of our assets. We may also share Personally Relevant Information if we need to protect the interests of Fintech Islands, our customers, property, or the public, to the extent allowed by law. Similarly, we may share Personally Relevant Information with governmental authorities or otherwise in response to a legal request that we believe requires us to do so. We will share any such information to the extent we believe that request requires. Legal requests include, for example, search warrants, subpoenas, and other court orders. We may also receive legal requests or orders from jurisdictions outside the United States, in which case you consent for your Personally Relevant Information to be transferred to the applicable country.
You may access or update any Personally Relevant Information we hold about you by sending a letter or email using the contact information listed at the beginning of this Policy. We will provide you a statement of all data collected about you. We will respond to reasonable requests for revision and will provide access to the extent required by law.
For residents of California (as required by California law), the Personally Relevant Information Fintech Islands has disclosed about you to third parties for direct marketing purposes during the preceding calendar year (if any) is available upon request by contacting us.
You may request that we delete your Personally Relevant Information at any time by writing to info@fintechIslands.com with the subject line: Delete My Data. We will acknowledge receipt of the request and send you confirmation when complete, generally within 30 days of request. If you have registered for an upcoming event or otherwise formed a contract to be performed with or by us, then final data deletion may occur after the completion of such contract.
For the most part, individuals’ Personally Relevant Information will be entirely deleted. If you have been associated with a prior event registration or other transaction, we may “anonymize” your record by replacing name and email with unidentifiable characters and erasing the other information related to you; this permits Fintech Islands to maintain the integrity of our transactional records.
We use reasonable security measures to protect any Personally Relevant Information held by Fintech Islands. We implement and regularly review various physical, procedural and technological safeguards that we believe will keep your Personally Relevant Information secure.
When becoming aware of a breach or suspected breach, we will notify the relevant supervisory authority within 72 hours. When the personal data breach is likely to result in a high risk to your rights and freedoms, we shall communicate the personal data breach to you without undue delay.
If you are accessing this Site from outside of the United States, you consent to the transfer of your information to the United States, and the processing, use, and sharing of your information in accordance with this Privacy Policy. We comply with the E.U.-U.S. Privacy Shield and related frameworks for international data transfer. Regardless of where your information is collected or transferred, the information will be treated in accordance with this Privacy Policy.
Fintech Islands complies with the Children’s Online Privacy Protection Act (“COPPA”). This site is neither directed at nor intended for minors under the age of 18. In the event that we have inadvertently collected Personally Relevant Information from a user under age 13, we will promptly delete it, in compliance with COPPA. Do not use this Site if you are under the age of 18.
You may also be bound by sponsorship, registration, or exhibitor terms and conditions, (each an “Additional Agreement”). In the event of a conflict between this Policy and an Additional Agreement, the Additional Agreement will supersede. Further, you may arrive at a third-party site or service when using our Site or a certain feature, in which case this Policy does not apply. Please review the policies of any third party to learn how they may treat your Personally Relevant Information.
By providing us with any Personally Relevant information you expressly and unconditionally release and hold harmless Fintech Islands, its parents, subsidiaries, affiliates, related companies and their respective shareholders, owners, members, directors, officers, employees and agents (collectively, the “Releasees”) from any and all liability for any injuries, loss or damage of any kind arising from or in connection with the use and/or misuse of your collected Personally Relevant Information. In addition, while we take reasonable steps to prevent third-party companies from making unauthorized use of your personal information, we cannot be held liable for any injuries, loss or damage of any kind arising from or in connection with the use and/or misuse of your collected Personally Relevant Information by those third parties.
This policy may change from time to time. We will post the most current version of this policy on our website with the effective date indicated. Your continued use of our Sites means you consent to the terms of any Policy revisions.
The fintechislands.com website and related subdomains use cookies and similar technologies. These technologies are widely used for security, to enable certain features and to learn about and personalize how users navigate a website. This policy explains cookies and how Fintech Islands uses them, and offers website visitors the ability to specify which types of cookies can be associated with their site activity.
Cookies are small data files that are transferred to your hard drive when your browser settings permit the acceptance of cookies. Similar technologies, such as pixel tags, function through the use of small files, such as a GIF or PNG, which are opened on a page or in an email. In this policy, we refer to all such technologies as cookies. The request for these files from a server reveals certain information, such as your browser type, IP address, and other information. To learn more about cookies and how they can affect your privacy, visit www.allaboutcookies.org.
By tracking how and when you use our website, these technologies help us determine which features and content on the site are most important to our visitors.
We categorize cookies in the following ways:
- Strictly Necessary. These cookies are fundamental to the operation of the website and cannot be turned off.
- Functional. These support the provision of advanced functionality such as video or live chat with our Client Relations team. The cookies may be placed by third party technology companies enabling such functionality.
- Performance. Anonymously compiles and analyzes behavior of visitors to the website using tools such as website analytics software. This enables Fintech Islands to understand, for example, which aspects of the website are popular and which may benefit from reorganization of the user experience.
- Targeting. These cookies seek to understand particular users’ experience with our website for purposes of personalizing the experience. They may include cookies placed by advertising platforms, although Fintech Islands’s Site minimally involves advertising.
- Social Media. These cookies are set by social media services to enable you to share content with your connections and networks. They also may help personalize ads that appear when you use social media.
For all types of cookies other than Strictly Necessary, you have the option of enabling or disabling them. However, disabling certain categories of cookies may cause aspects of the website to cease functioning properly. If you do not want information collected through the use of optional cookies, you may access the Cookie Preferences page on our website to select the types cookies you wish to enable or disable. If you do not wish to experience Strictly Necessary cookies, then you would need to leave our website.